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Summary of Conversation: Gary Sheng and Khoa Ha (June 3, 2025)

This document summarizes a conversation between Gary Sheng and Khoa Ha on June 3, 2025, focusing on Khoa's design services for Gary's upcoming Alpha Schools event on June 14th, and Khoa's broader event production work.

1. Khoa Ha's Current Projects & Studio Work​

  • Fashion Runway Production: Khoa is currently producing a fashion runway show for the upcoming week. His studio is the production partner for the brand, handling everything from team assembly, fabrication, production, to venue setup. (Khoa: "My studio is doing the... We're the production partner for the brand. So we pretty much put together the whole team to do fabrication, production, set up the venue.")
  • Visuals for Other Events: His studio is also doing stage visuals for three other events this month.
  • Full-Service Production: Gary acknowledged Khoa's comprehensive capabilities: "Full service meta production. I love it."
  • Seeking US Clients: Khoa is actively trying to get more US clients for his studio and encouraged Gary to send any event needs his way. (Khoa: "I'm trying to get some US clients over here... If you know anybody or if you know any events that you need, throw them my way.")

2. Design Needs for Gary's June 14th Alpha Schools Event​

  • Immediate Need - Repurposing Existing Designs: Gary's primary request is for Khoa to repurpose designs Khoa previously created, resizing them for different formats (e.g., posters, landscape views) and providing high-quality versions. (Gary: "the first thing I just need is just a repurposing of what you already made in different sizes. And just high quality sent over.")
    • Khoa confirmed this is straightforward: "Yeah, the poster, that's easy because that's already worked on. I'll just have to do some resizing. And the landscape view one."
  • Payment: Gary confirmed he is happy to pay for this work.
  • Potential Future Needs - Stickers: Khoa suggested sticker designs as a cool addition, contingent on printing lead times. He offered to include sticker designs in the scope for future printing if immediate production isn't feasible. (Khoa: "In terms of other designs, maybe sticker designs. I think that would be cool.")
  • Logo: Gary clarified they will repurpose the existing Alpha Schools logo for now, as a larger rebrand is a longer-term project. (Gary: "No, we're going to just repurpose the Alpha Schools logo.")
  • Printing: They discussed the need for large, blown-up versions of the designs, which they didn't have time to print for the previous event.
  • Vendor Coordination: Gary mentioned he would get Khoa on a thread with a printing vendor to coordinate production times.

3. Future Collaboration & Budget​

  • Ongoing Event Needs: Gary indicated he will be doing many events in general and will definitely want Khoa's help in the future. (Gary: "I'm going to be doing lots of events in general. So definitely want your help.")
  • Budget Discussion: Khoa stated he would provide a rate for the requested design repurposing. (Khoa: "And then I think in terms of budget wise, I'll give you a rate for just the stuff.")
  • Communication: They agreed to continue the discussion on an email thread.

Key Takeaways & Next Steps​

  1. Immediate Deliverable: Khoa will resize and provide high-quality versions of previously created designs for Gary's June 14th event.
  2. Sticker Designs: Khoa may also provide sticker designs, with printing dependent on vendor lead times.
  3. Future Collaboration: Gary and Khoa anticipate further collaboration on future events, given Khoa's full-service production capabilities and Gary's ongoing event needs.
  4. Budget: Khoa will provide a quote for the immediate design work.
  5. Vendor Coordination: Gary will connect Khoa with a printing vendor.